Assembling A "Best Copy" Archival Journal Collection: A Case Study Of The University Of California Ieee Project
Year: 2020
Type: conference-paper
Abstract: As the IEEE digitizes its journals, librarians at two University of California (UC) campuses undertook a project to identify a single best possible copy to preserve in a regional shared storage facility.They describe the process: identifying who owned the most complete runs of each title, the standards they developed to validate completeness and acceptable condition, coordination among all the parties involved, communication with additional campuses as issues arose, cataloging challenges, cost determination, staffing used, space saved, and lessons learned.The methods developed for this pilot project will serve as a model for future endeavors involving multiple institutions that want to collaborate efficiently. GenesisWhen IEEE announced in 2003 that it was digitizing its journals back to the first volume, both Camille Wanat, Head of the UC Berkeley Engineering Library, and Karen Andrews, Head of the UC Davis Physical Sciences & Engineering Library, had the same thought.With both libraries having storage quotas to fulfill, there was always competition to be first to send items to the Northern Regional Library Facility (NRLF), where the five northern UC campus libraries store older and low-use materials.Guidelines for storing a title were that no duplicate items were allowed, and there was no requirement for a quality or completeness check.The UC Berkeley and UC Davis engineering librarians thus proposed a joint cooperative effort to preserve the best, most complete set of each IEEE journal title.This would benefit other UC libraries because they could potentially withdraw their IEEE back volumes knowing that a validated "best" set had been stored on behalf of all.
DOI: 10.18260/1-2--5727
Authors: Robert Heyer-Gray, Jean McKenzie, Lisa Ngo, Karen Andrews, Emily Stambaugh
Language: English
Subfield: Conservation
Field: Arts and Humanities
Domain: Social Sciences
Open Access status: bronze
OpenAlex ID: W214023651