Year: 2025
Type: article
Abstract: At the core of every school or university is a key office that quietly keeps everything running smoothly, often working behind the scenes but essential to student success. The registrar’s office is responsible for keeping academic records and managing credentials of all students, including the active and former students. They face a huge problem for a long time, as they manually do their task, which leads to delayed transactions, mismanagement of credentials, data loss or damage. This study aimed to improve the efficiency and accessibility of the Saint Columban College Registrar's Office by developing a system for archiving many academic records. This study proposed digitalization in converting physical credentials to maintain accuracy in verification on checking student credential submission whether its complete or incomplete, credential management, data security and data visualization. Additionally, data back was implemented through both local and cloud storage, user's details encryption, and inactive timeout to prevent unauthorized access in case the user leaves the computer unattended. The admin can monitor the user's activity and view the data visualization in the dashboard. This solution solved the time-consuming manual tasks and improved the services of the office as considered the busiest office in the institution. The study utilized the waterfall model due to its effectiveness in managing complex projects through linear and structured approach. For the Testing Phase, functional and non-functional test results were completed together with the Unit Testing. The Functional Test result examines the functions of the system, which has an average rate of 96.075% while the Non-Functional Test result examines the quality of the System, which has an average rate of 86.2%. The Unit Testing examines the functionality of each function and methods within the system using the NUnit Framework of Microsoft Visual studio 2022 software. Therefore, the results manifested that the system application is accepted and ready for utilization. This study can be improved through implementing system integration like Online Request system or system from other offices or departments.
Language: English
Subfield: Conservation
Field: Arts and Humanities
Domain: Social Sciences
SDG: Quality education
Open Access status: diamond
OpenAlex ID: W4409276599