Information and analytical activity as a factor in enhancing information security and data reliability in electronic document management systems
Year: 2025
Type: article
Abstract: The relevance of the study is driven by the growing need to employ information and analytical activity (IAA) as a key tool for ensuring information security and data reliability amid the active implementation of electronic document management systems (EDMS) in a digitalised society. This study aimed to comprehensively examine the role of information and analytical activity in enhancing information security and ensuring data reliability within electronic document management systems. The research employed methods of systems analysis, review of academic sources, and synthesis of information, as well as critical analysis of modern technical tools. The findings confirmed that IAA is a critically important factor in protecting information resources and maintaining data reliability in EDMS. Its integrated capacity for data collection, processing, analysis, and interpretation enables timely detection of threats, effective risk forecasting, control over the full document life cycle, and verification of authenticity. This facilitates not only prompt response to incidents but also the development of effective security policies that reduce the likelihood of data loss, distortion, or unauthorised access. The study identified key challenges, including a shortage of highly qualified specialists with interdisciplinary competences, difficulties in integrating heterogeneous systems, and legal and ethical constraints related to the protection of personal data and the transparency of analytical algorithms. The development prospects of IAA and EDMS are linked to the active integration of artificial intelligence and machine learning technologies for automated anomaly detection and threat forecasting, the use of blockchain solutions to ensure data immutability, and the application of Big Data tools to identify hidden patterns. Overcoming the outlined challenges and implementing innovative approaches will contribute to strengthening the reliability, security, and trustworthiness of digital documents. The practical value of the study lies in the possibility of applying its results to improve the efficiency of electronic document management systems through the integration of information and analytical tools aimed at ensuring information security and data reliability
Source: Society Document Communication
Authors: Oksana Pluzhnyk, Vladyslav Duda
Institution: Hryhorii Skovoroda University in Pereiaslav
Language: English
Subfield: Management Information Systems
Domain: Social Sciences
Open Access status: hybrid
OpenAlex ID: W4416313936
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