Metadata Integration in Electronic Records Management Systems: A Comparative Study of International Best Practices
Year: 2025
Type: article
Abstract: Metadata plays a critical role in ensuring the authenticity, reliability, and accessibility of electronic records. This study proposes a unified metadata framework for Electronic Records Management Systems (ERMS) by analysing three prominent standards: ISO 23081-1:2017, the Minimum Recordkeeping Metadata Requirements (State Records Act 1997), and the Recordkeeping Metadata Standard (East Renfrewshire Council). A qualitative comparative analysis highlights structural, contextual, and content-and-use metadata elements essential for record creation, classification, maintenance, retention, and disposition. The proposed framework integrates best practices to address compliance, system interoperability, and digital preservation. The study concludes with actionable recommendations to support sustainable metadata management in evolving digital environments.
Authors: Nurussobah Hussin, Azratul Ain Nadiah Ismail, Nur Imana Mustakim, Roslaizam Daud, Ap Azli Bunawan, Mohd Nazir Ahmad
Institutions: Universiti Teknologi MARA System, Universiti Teknologi MARA
Language: English
Subfield: Conservation
Field: Arts and Humanities
Domain: Social Sciences
Open Access status: hybrid
Funder: Universiti Teknologi MARA
OpenAlex ID: W7116072709