Smart School Attendance: Virtual Solution to Optimize Registration and Parental Monitoring in Secondary Level Schools in Imperial, Cañete.
Year: 2026
Type: article
Abstract: Background School attendance monitoring is an essential component of educational management in public schools, especially at secondary schools. In Peruvian rural regions such as Imperial-Cañete, attendance is registered manually, generating inefficiencies, human error, and lack of immediate traceability. This situation is amplified by digital divide: only 18.5% of rural houses have stable internet access, limiting the implementation platforms that depend on constant connectivity. Methods The study was realized using agile methodology (Scrum) with five phases to develop a web-based attendance system. Phase one involved analyzing requirements for the attendance system based on needs of school employees and parents. Phase two involved prioritizing requirements and defining tasks with deadlines. Implementation used modern web technologies (Next.js, Node.js, WebSockets) and hybrid data architecture (PostgreSQL, MongoDB, Redis, Google Drive) to ensure efficient and reliable operation. Finally, after completing previous phases, developed software was implemented and additional testing to ensure correct functionality. Results After implementation of the web platform, we identified significant improvements: complete automation of attendance registration using QR codes, which drastically reduced registration times and errors associated with manual methods; successful implementation of real-time parental monitoring, allowing parents access to their children’s daily and monthly attendance registers; integration of automatic email notifications to tutors and administrators in cases of consecutive absences or tardiness; and differentiated role-based access for school employees (assistants, teachers, and directors). The use of information technology ensured operational consistency even under poor connectivity conditions through local caching (IndexedDB) and synchronization. Conclusions This research focuses specifically on optimizing attendance management in rural secondary schools using information technology. The study is characterized by its personalized web platform designed to support the specific needs of educational institutions with limited connections. The results demonstrated the efficiency of this robust approach and its positive impact on school attendance management.
Source: F1000Research
Institution: Universidad Nacional de Cañete
Language: English
Subfield: Software
Field: Computer Science
Domain: Physical Sciences
Open Access status: gold
Estimated APC paid: $1,350
OpenAlex ID: W7128738912