Designing an RFID-Driven eLogbook for Intelligent Facility Access and Monitoring
Year: 2026
Type: conference-paper
Abstract: Traditional paper-based logbooks used in university facilities often result in inefficient monitoring, inaccurate records, delayed reporting, and limited access to real-time utilization data. Existing RFID-based monitoring systems address some of these limitations but often lack integrated dual-mode access for unregistered users, contextspecific purpose-of-visit logging, and facility-level analytics suitable for higher education settings. To address these gaps, this study presents the design and implementation of an RFIDdriven eLogbook for intelligent facility access and monitoring in the CLIRDEC building of Central Luzon State University. The proposed system utilizes RFID technology to automate the logging of facility users through university-issued identification cards, replacing conventional manual recording procedures. RFID devices deployed across selected facilities transmit realtime log data to a centralized web-based platform that enables administrators to monitor facility utilization, manage user records, and generate analytical reports. The developed system integrates real-time dashboards and data visualization tools capable of presenting utilization trends, peak usage hours, frequently used facilities, and common purposes of use. The platform also supports filtered reporting based on facility type, program, purpose, and date range, improving accessibility and accuracy of facility monitoring data. To ensure inclusivity, the system incorporates a manual web-based logging module for visitors and users without registered RFID credentials. System evaluation was conducted through unit, integration, functional, usability, and compatibility testing, along with user acceptance evaluation involving IT experts, facility administrators, and end-users. Results showed that the RFID-based logging process reduced average transaction time by 50% compared to paperbased methods and received high perceived usefulness scores across stakeholder groups. Overall, the proposed RFID-driven eLogbook demonstrates strong potential as a scalable and intelligent facility monitoring solution for smart campus environments.
Institution: Central Luzon State University
Language: English
Topic: RFID technology advancements
Subfield: Media Technology
Field: Engineering
Domain: Physical Sciences
Open Access status: hybrid
OpenAlex ID: W7204070644