Optimizing Project Report Generation Through an Automated Information System for a Government Organization in Baguio City, Benguet, Philippines
Year: 2026
Type: book-chapter
Abstract: The Department of Science and Technology – Provincial Science and Technology Office (DOST-PSTO) Benguet relies on periodic project reports to monitor grant-funded initiatives. However, the existing manual report generation process is time-consuming, prone to inaccuracies, and subject to delays in submission. This study developed and proposed an automated reporting system, DOST SiyensyaSistema, to streamline report preparation and improve data management. The system was engineered using the System Development Life Cycle (SDLC) following the waterfall model, and it was tested within the agency after process analysis and root cause identification. The proposed system’s effectiveness was evaluated using the USE (Usefulness, Satisfaction, Ease of Use, and Ease of Learning) questionnaire, comparing the automated platform with the existing manual process. Results indicated substantial improvements across all usability dimensions, with employees reporting higher usefulness, ease of use, ease of learning, and overall satisfaction. The proposed system enhanced reporting efficiency, reduced data retrieval redundancy, and enabled more accurate, timely submissions, as outlined in the to-be process map. Beyond process automation, the platform establishes a scalable digital infrastructure that may be adapted by other government offices or branches with similar reporting requirements, supporting data-driven management and future innovative government initiatives.
DOI: 10.3233/atde260755
Institutions: Mapúa University, Mapúa Malayan Colleges Mindanao
Language: English
Subfield: Software
Field: Computer Science
Domain: Physical Sciences
Open Access status: diamond
OpenAlex ID: W7213293244